How to un-terminate an employee

KB442

Overview

Once you have terminated an employee in Accentis Enterprise, there are a couple of situations wherein a terminated employee needs to become active again.

In theory, un-terminating an employee should never be necessary if sufficient procedures are adhered to, however, it is possible to do so in Accentis Enterprise in the event of a mistake. The options on how to do this depend on the reason for un-terminating them.

Please note that a termination processed in a prior Financial Year cannot be reversed, and if an employee was terminated before your database rollover and now needs to be reinstated, you will need to create a new employee record for them.

Process

First, identify the reason that the employee needs to become active again.

If an employee was terminated by mistake, you can un-terminate them with the following process:

  1. Open the termination Pay run.
  2. Un-apply this Pay run.
  3. Select the employee and click Unterminate.
    • This can be found either at the bottom of the Pay run, or upon right-clicking the employee.
  4. In the Internal memo, thoroughly document the fact that an erroneous termination occurred, and was then rectified.
  5. Re-apply the Pay run.
  6. Consider reassessing your company’s termination process and procedure documentation to ensure that the mistake does not happen again.

This process will remove all record of the employee being terminated. As far as Accentis is concerned, once an employee has been un-terminated, the termination never occurred. It is therefore extremely important to document the occurrence.

If an employee resigned, took an extended period of leave, or was terminated for any other reason and is now re-employed, it is not advisable to un-terminate them.

As un-terminating an employee will remove the record of their termination, it is better to duplicate their original employee file, keeping their previous employment records but essentially starting afresh as if they are a new employee. This will ensure that the records surrounding their termination are maintained, which is advisable for both your own reference and for legal protection.

For more information on reinstating terminated employees, please see KB279 – How to reinstate a terminated employee.

Did you find this article helpful?

If this article is missing information, ambiguous or didn’t give you clear instruction, let us know and we will make it better! Please email us and quote the KB# in the top left of this article to let us know why it didn’t help you out and we will point you in the direction of additional information.

Last edit: 16/02/24